March 4th, 2010
March 4th, 2010
Attending: Rachel, Emma, Ilaina, Gabrielle, Calamity, Cameron, Vanessa
ITEMS:
1) Touching Policy:
- There should be a touching policy instituted. Cam read out a possible policy.
"Physical contact is welcome and approved of in the office, however, office-users must be aware that different people have different levels of comfort around physical contact. Office users must have verbal nsent before physical contact is initiated. Also, some forms of physical contact may make others in the room uncomfortable, and requests to cease certain behaviours must be respected. Agreements of physical contact may last as long as two people agree on it, and can be unilaterally dissolved at any time. People should be aware that the interactions they have affect others in the room."
Rachel voted yellow: New people may feel excluded if they are not invited to cuddle/hug.
Everyone else voted green.
Motion passes.
2) IVCF Flower sale:
-The flower sale is back! We now have many more costumes, and will have more flower mascots. IVCF needs some money to get more flowers--they're willing to put in 100$. They want to partner with us to raise money for AIDS victims- half going to VIDEA, half going to AVI. The date for the fundraiser is March 23rd.
All in favor.
Motion passes.
Pride wants to put in 100$ to match IVCF.
All in favor
Motion passes.
Pride will allocate $100 to the fundraiser. Also, Cam will make the poster.
3) EQHR event:
- We've been invited to help facilitate a workshop with EQHR. On March 18th, they've got "UVic Living Inclusion Day". They want to schedule workshops which build on the training that community leaders get. They want us to co-facilitate the workshop with the Women's Center. Objectives are to empower community leaders and gain an understanding about interacting with people from backgrounds, diverse people, etc.
Rachel, Cam, Emma and Ilaina both want to get involved.
All n favor of sending people to this.
Motion passes
4) Policies in general:
We're going to try and keep the office closed except for work or quiet homework from 930-1030. This is a period of time when office work, pride work and homework can be done. We won't create a policy around this, but we'll try it out. Cam will make a sign with the relevant info on it.
All in favor.
Motion passes.
Financial Policies:
All cheque requisition forms should be signed by the Financial Coordinator.
If the Financial Coordinator is unable to sign a cheque requisition form, the amount and relevant information should be noted and the Financial Coordinator should be notified of the transaction.
The Financial Coordinator should keep an up-to-date spreadsheet showing Pride's monetary resources that is available to the Coordinating Committee.
The Financial Coordinator should present a budget at the beginning of each term.
Any transaction over fifty dollars should be approved at a Collective Meeting. If this is unfeasible, transactions may be approved by conference between the Financial Coordinator, one Collective Coordinator, ideally, and two other collective members. Any transaction under that amount can be approved outside a meeting by the Financial Coordinator and one Collective Coordinator.
All in favor.
Motion passes.
Attending: Rachel, Emma, Ilaina, Gabrielle, Calamity, Cameron, Vanessa
ITEMS:
1) Touching Policy:
- There should be a touching policy instituted. Cam read out a possible policy.
"Physical contact is welcome and approved of in the office, however, office-users must be aware that different people have different levels of comfort around physical contact. Office users must have verbal nsent before physical contact is initiated. Also, some forms of physical contact may make others in the room uncomfortable, and requests to cease certain behaviours must be respected. Agreements of physical contact may last as long as two people agree on it, and can be unilaterally dissolved at any time. People should be aware that the interactions they have affect others in the room."
Rachel voted yellow: New people may feel excluded if they are not invited to cuddle/hug.
Everyone else voted green.
Motion passes.
2) IVCF Flower sale:
-The flower sale is back! We now have many more costumes, and will have more flower mascots. IVCF needs some money to get more flowers--they're willing to put in 100$. They want to partner with us to raise money for AIDS victims- half going to VIDEA, half going to AVI. The date for the fundraiser is March 23rd.
All in favor.
Motion passes.
Pride wants to put in 100$ to match IVCF.
All in favor
Motion passes.
Pride will allocate $100 to the fundraiser. Also, Cam will make the poster.
3) EQHR event:
- We've been invited to help facilitate a workshop with EQHR. On March 18th, they've got "UVic Living Inclusion Day". They want to schedule workshops which build on the training that community leaders get. They want us to co-facilitate the workshop with the Women's Center. Objectives are to empower community leaders and gain an understanding about interacting with people from backgrounds, diverse people, etc.
Rachel, Cam, Emma and Ilaina both want to get involved.
All n favor of sending people to this.
Motion passes
4) Policies in general:
We're going to try and keep the office closed except for work or quiet homework from 930-1030. This is a period of time when office work, pride work and homework can be done. We won't create a policy around this, but we'll try it out. Cam will make a sign with the relevant info on it.
All in favor.
Motion passes.
Financial Policies:
All cheque requisition forms should be signed by the Financial Coordinator.
If the Financial Coordinator is unable to sign a cheque requisition form, the amount and relevant information should be noted and the Financial Coordinator should be notified of the transaction.
The Financial Coordinator should keep an up-to-date spreadsheet showing Pride's monetary resources that is available to the Coordinating Committee.
The Financial Coordinator should present a budget at the beginning of each term.
Any transaction over fifty dollars should be approved at a Collective Meeting. If this is unfeasible, transactions may be approved by conference between the Financial Coordinator, one Collective Coordinator, ideally, and two other collective members. Any transaction under that amount can be approved outside a meeting by the Financial Coordinator and one Collective Coordinator.
All in favor.
Motion passes.